Why does your business need Information Management?
Any business seeking to bring efficiency to their internal processes will find value in an Information Management system. Regardless of whether workforces are fully on-premises, remote, or follow a hybrid model; storing your documentation onto a single space enables your teams to locate and access information with maximum convenience.
By enabling businesses to eliminate paper-based storage, an Information Management system not only brings you closer to achieving environmental sustainability – but also removes the need for physical filing systems, freeing up office space for you to utilise more effectively.
Trading paper-based storage for an Information Management system comes with an additional benefit; in that password encryption and other forms of identity authentication provide greater data security than any physical filing system.
How does Information Management work?
While programs such as Microsoft SharePoint can be very helpful for businesses, the reality is that digital filing systems can often become chaotic and hard to navigate in the wrong hands – resulting in specific files often taking a long time to locate. In fact, nowadays 50% of employee time is spent on creating, filing, managing, and finding documents.
Conversely, organising digital filing systems becomes a much simpler process with Information Management’s pre-built system structure; meaning that your staff can find the information they need in seconds. By minimising search times, this enables your workforce to be more productive - and since an Information Management system is fully compatible with programs such as SharePoint, these benefits can be reaped with very little effort on your part.
Business processes can also be streamlined with automatic workflows, which are easy to set up through the user-friendly system interface. For one example, financial data on an invoice can be automatically scanned, processed, and sorted to the relevant client records – unless the document requires additional approval, in which case the workflow reroutes it to a manager.
Through this application, the simple, but time-consuming jobs are completed automatically, allowing employees to devote more time to achieving longer-term business goals.
Why choose Apogee as your Information Management provider?
To ensure that you’re getting the most efficiency from your Information Management system, Apogee provides clients with ongoing tutoring from our team of specialists. As well as ensuring that your automatic workflows are working optimally, sharing our knowledge also educates you to implement new workflows independently.
As a wider part of our Managed Print Services (MPS), Apogee’s Information Management offering is fully backed up by our 24/7 customer support centre. This removes the need to organise potentially ineffective third-party support in the event of technical difficulties; since remote fixes can be coordinated through Apogee at your convenience.
With an Information Management system, your hybrid teams have everything they need, right at their fingertips - enabling them to share files easily.
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Storing files digitally enables information to be located easily, ensures data protection, and frees up office space by decreasing your reliance on physical file systems.
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With data made so accessible through an Information Management system, employees are enabled to be as productive as possible.
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• Information Management
What are the additional benefits of Information Management?
By giving employees access to one shared online repository, you enable your workforce to be more agile and efficient.
An Information Management system allows businesses to benefit from:
No matter how your team is distributed, collaboration is made much easier through an Information Management system. With the pre-built organisational structure enabling data to be conveniently located, updated, backed up, and shared; you equip your employees to perform their tasks with maximum efficiency.
As well as freeing up office space and contributing toward your sustainability efforts, storing your information digitally comes with numerous benefits. While paper documents can be irretrievably stolen, defaced, or destroyed; information can be fully secured and backed up through an Information Management system – giving you complete control over the safety of your crucial company data.
By automating the completion of simple and tedious jobs, your staff have more time to focus their attentions on larger priorities - enabling your workforce to be more productive and effective. This boost in output allows your business to turnaround projects more quickly, increasing your capacity to be agile and dynamic in your endeavours.
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