Scanning Solutions
Enable greater agility throughout your business by digitising your paper-based files with Apogee. Save time for your employees and maximise resource use for your business when you use our Document Scanning Services.
Understanding Document Scanning Services for Your Business
What are Document Scanning Services?
Document scanning services involve the conversion of physical documents into digital formats. This process typically includes document preparation, high-quality scanning, Optical Character Recognition (OCR) for text extraction, indexing for efficient retrieval, and quality control checks. The digitised documents are stored securely in electronic repositories, accessible for quick retrieval.
These services improve document management by enhancing accessibility, reducing physical storage costs, and supporting efficient data retrieval. Document scanning services are crucial for modernising record-keeping systems, improving workflow efficiency, and ensuring data security, making them valuable for businesses, government agencies, healthcare providers, educational institutions, and more.
What Are Our Document Scanning Solutions?
At Apogee, our Document Scanning Solutions consist of three separate outsourced services: Bulk Scanning, Inbound Mail, and Digital Capture. All of which exist as part of our comprehensive range of Outsourced Document Services (ODS).
No matter how large or small your paper-based archive might be, your records can be digitised quickly through our Bulk Scanning Service, with the scanned files indexed and uploaded to a secure server for your convenience. Once scanned, your paper copies can be shredded and recycled responsibly, to ensure data security.
Why stop at digitising your backlog of paper documents? You can create further efficiencies within your company by also having your business post digitised through our Inbound Mail service. Once your documents are received at our secure Outsourced Document Services facility, the scans are made available to you through the Cloud. Further convenience is created in the advanced version of our service, in which your mail is sorted and redistributed to the relevant people within your organisation.
Of course, while basic digitisation is a step in the right direction, streamlining your operations is made much easier through a Digital Capture service. Available for inclusion with both our Bulk Scanning and Inbound Mail services, our Digital Capture extracts key information from your scanned documents, saving you the busywork of entering data manually.
Why Does Your Business Need Document Scanning Solutions?
Dynamic documentation is just one of many benefits created when you digitise your documents through our Document Scanning Services. No business owner, executive, or manager can afford to ignore the benefits of digitisation, since Document Scanning Services are beneficial for the sustainability, data security, and cost-efficiency of businesses.
By making use of our Document Scanning Solutions, these advantages can be created without any time or effort required from employees, enabling your workforce to maximise productivity, while also benefiting from increased agility and leaner, more streamlined processes.
- By converting physical documents into digital formats, businesses can significantly reduce their paper consumption. This contributes to environmental sustainability by conserving trees and reducing the carbon footprint associated with paper production and transportation.
- Storing and managing digital documents is more energy-efficient than maintaining physical paper records and filing systems. It reduces the need for physical storage space, which requires heating, cooling, and lighting, ultimately saving on energy costs. By reducing your reliance on physical storage, you decrease the amount of energy your business is consuming – which, as well as being beneficial to the environment, creates fiscal efficiencies in the process.
Increase productivity by having your paper files digitised through our Document Scanning Services, whether you opt for the basic level of digitisation, or the more advanced version provided through Data Capture.
Once documents are digitised, your employees will be better equipped to be more productive as they will have easy access to the information they need for more efficient workflow, especially with the help of Information Management. This is because digital documents are much easier to track, back up, secure, locate, share, and find specific information within.
Document scanning eliminates the costs associated with physical document storage, such as renting office space for filing cabinets and purchasing paper, ink, and other supplies. It also reduces labour costs related to manual document retrieval and management.
With physical documents gone, office space can be optimised for other uses, such as expanding work areas or accommodating additional staff, contributing to cost savings.
Downsizing your operations is also made easier through this service as, without further need to store paper archives onsite, you can free up your floor space or even take whole buildings out of the equation entirely.
Doing this allows you to maximise the utility of your available facilities; since, depending on your situation, this can mean creating space to install new equipment, expand your team, or even rent space out for additional income.
Why Choose Apogee as Your Document Scanning Solutions Provider?
Apogee combines expertise, technology, security, and sustainability to provide comprehensive, cost-effective, and tailored document scanning solutions. When you choose Apogee, you're choosing a trusted partner for your document management needs.
How We Can Help
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