Information Management

Why does your business need Information Management?

By enabling businesses to eliminate paper-based storage, an Information Management system not only brings you closer to achieving environmental sustainability – but also removes the need for physical filing systems, freeing up office space for you to utilise more effectively.

Trading paper-based storage for an Information Management system comes with an additional benefit; in that password encryption and other forms of identity authentication provide greater data security than any physical filing system.

How does Information Management work?

While programs such as Microsoft SharePoint can be very helpful for businesses, the reality is that digital filing systems can often become chaotic and hard to navigate in the wrong hands – resulting in specific files often taking a long time to locate. In fact, nowadays 50% of employee time is spent on creating, filing, managing, and finding documents.

Conversely, organising digital filing systems becomes a much simpler process with Information Management’s pre-built system structure; meaning that your staff can find the information they need in seconds. By minimising search times, this enables your workforce to be more productive - and since an Information Management system is fully compatible with programs such as SharePoint, these benefits can be reaped with very little effort on your part.

Business processes can also be streamlined with automatic workflows, which are easy to set up through the user-friendly system interface. For one example, financial data on an invoice can be automatically scanned, processed, and sorted to the relevant client records – unless the document requires additional approval, in which case the workflow reroutes it to a manager.

Through this application, the simple, but time-consuming jobs are completed automatically, allowing employees to devote more time to achieving longer-term business goals.

Why choose Apogee as your Information Management provider?

To ensure that you’re getting the most efficiency from your Information Management system, Apogee provides clients with ongoing tutoring from our team of specialists. As well as ensuring that your automatic workflows are working optimally, sharing our knowledge also educates you to implement new workflows independently.

As a wider part of our Managed Print Services (MPS), Apogee’s Information Management offering is fully backed up by our 24/7 customer support centre. This removes the need to organise potentially ineffective third-party support in the event of technical difficulties; since remote fixes can be coordinated through Apogee at your convenience.