17 October 2024
Sooner or later, every organisation will have to adopt Windows 11 – but if you’re waiting till your next IT upgrade, there’s an easier alternative to having it done through your in-house IT team.
A print management solution is designed to provide organisations with a smarter approach to their print infrastructure. This solution ensures that the devices and processes are being optimised to improve the overall efficiency and provide other benefits such as cutting costs, reducing environmental footprint and streamline the print environment.
Print management needs to be tailored specifically to the organisation in order to achieve full optimisation. Before implementation, the current print infrastructure will be assessed to gain a thorough understanding of how documents move through the organisation. With this data, a bespoke print management solution will remove any inefficient printing practices and even provide savings of 14% of revenue on average.
Costs and Environmental Benefits
A core benefit that print management from Apogee's Managed Print Service (MPS) can provide is transparency which allows the organisation to gain full control of their print infrastructure. With this control and transparency comes opportunities, organisations can then introduce new print and document workflows which will optimise each device and save them money. Costs are cut through the new workflows ensuring that only necessary documents are printed, reducing the amount of waste produced. This development in the print infrastructure through effective print management will mean monetary savings can support other areas of the business to improve the operations and performance.
Cloud Printing Solutions
An example of a print management solution from Apogee's Managed Print Service (MPS) which can optimise an organisation’s print infrastructure is Cloud Printing. With the gradual changes of the modern office becoming more mobile, Cloud Printing solutions encourage staff to scan and send documents via email. The result of this is that the reduced number of devices within the infrastructure can be optimised to their full potential, further reducing paper and energy waste. Additionally, this particular print management solution optimises print processes through encouraging collaboration between staff, making it simple and easy to upload and share documents electronically in real time. Collaboration in turn can improve the efficiency of operations and increase productivity of staff.
Security Benefits
As well as sufficient cost savings, improved environmental impact and increased efficiency, using print management to optimise the entire infrastructure also improves the security of printers and documents. Pins and ID cards can be introduced to ensure prints are only released with individual authorisation, protecting documents and minimising documents being printed unnecessarily.
However big or small your organisation, Apogee’s print management solutions can track, manage and maintain the costs and volumes of what your organisation prints, copies and scans, taking responsibility for all your print production. Optimising your print infrastructure brings many benefits to improve your organisation. As Apogee manages the entire print process, handling your print management is made simple so organisations can enjoy the benefits of a fully optimised infrastructure immediately.
To find out further details how Apogee can introduce you to print management and optimise your print infrastructure, get in touch today by using the form below.
