Hybrid Mail
Send your business mail from anywhere, with the print and fulfilment taken care of, eliminating expensive franking machines and manual postal processes.
What is Hybrid Mail?
Hybrid Mail is a combination of physical and electronic mail - you can draft letters through your PC or laptop and send them to a print centre, where they are printed and distributed to the final delivery addresses. This simple process can save your organisation time and money, as the outsourced print centre handles the logistics of organising and sending your mail, allowing your staff to focus on more business-critical tasks. It's secure, fast and reliable - a desktop to doorstep solution.
How Do Hybrid Mail Solutions Work?
Our hybrid mail solutions work to streamline the process of letter sending. You create your mailing as normal, but we take away all the hard work of printing and enclosing your letters into envelopes, leaving you and your staff time to focus on more valuable tasks.
Mail flow in a hybrid environment can be broken down in to four simple steps:
The 4 steps of Hybrid Mail:
- Create your Letter - AutoMail, our hybrid mail print driver, merges with your word processing system. Simply create your letter as you usually would.
- Send your Letter - Instead of selecting print, choose which Royal Mail service you would like and hit the send button.
- We Print It - Your letters are then processed in our secure Outsourced Document Services mailing facility. Accredited to ISO 27001 and fully compliant with GDPR requirements, you can rest assured that your mail is being processed in a professional and confidential environment.
- We Envelope It - Using high frequency machinery, we print your letter on crisp white paper, envelope it, and send it on your behalf.
Why Use Hybrid Mail?
While overlooked by a lot of companies nowadays, letter communication still has a place in the world of work. It plays a persisting role in business communications and can add value to a marketing strategy with direct mail campaigns. Hybrid mail only adds more value to these options.
Business Letters
Sending physical business letters is a great way to convey information. It is a great idea to send physical business letters - not only are they very formal and professional, there is less chance of them being overlooked, since emails can easily get overlooked in a crowded digital inbox.
They can be useful for:
- Requesting or providing information
- Starting or continuing conversations
- Relating a deal or discussing prior negotiations, and
- Providing a written record (physical evidence) that any of the above communications took place.
Direct Mail Marketing
Direct mail is a smart way to stand out from the crowd, while also nurturing high-value customers. It works beautifully for special promotions and discounts, company newsletters with updated products and services, or providing exclusive materials like catalogues and magazines.
In short, the medium of physical mail isn’t outdated, the processes behind it are! Hybrid mailing is designed to optimise your letter output - your documents are delivered quickly and efficiently with the convenience of a digital mailroom, so you get the benefits of physical mail without the hassle.
The 3 Benefits of Hybrid Mail
Why Choose Apogee?
Hybrid mail is a convenient way to get the most out of sending letters - by utilising Apogee’s hybrid mail solutions, you can open your business up to an array of benefits and streamline your business communications.
At Apogee, we take great pride in our Service Excellence - this means that you can expect a solution tailored and scalable to your business, proactive support, and open communication at every step of our partnership.
Whether you require Managed Print Services, Digital Workplace Solutions or Managed IT Services, we are eager to help. Contact our team for more information.
How We Can Help
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