Managed IT Services (MITS)

Managed Collaboration Solutions

Woman remote working on video chat call with team

Managed Collaboration Solutions

Enhance your video conferencing setup with a Managed Collaboration Solution (MCS), and transform your office meeting rooms into seamless virtual environments.

With strategically placed audio-visual equipment, hybrid teams can connect, communicate, and collaborate effectively from anywhere inside – or outside – of the room.

Through this service, distributed teams can:

  • Remove the typical hassle of video conferences;

  • Set up and start meetings quickly;

  • Have confidence that everyone can be easily seen and heard;

  • Feel like they are collaborating in person with high-quality picture and sound.

Why your business needs a Managed Collaboration Solution
Workplace 2023 3
Woman remote working on video chat call with team

Why does your business need a Managed Collaboration Solution?

Following the prominence of remote work, many companies are benefiting from the increased efficiency that comes with video conferencing. By communicating through video calls, multi-office companies are able to make decisions more quickly than ever before – enabling them to reduce task completion time and increase productivity.

However, as helpful as it is, the experience of video conferencing still has its limits – and communication can be disrupted by bad room acoustics, limited availability of quality hardware, and complicated software setup. This is where a Managed Collaboration Solution (MCS) comes in.

Completely scalable to fit a variety of room sizes, these solutions feature hardware that is easy to install, with software that can be set up with little technical expertise required. Through a Managed Collaboration Solution (MCS), office-based staff can activate virtual meetings without difficulty; with top quality audio-visual technology enabling them to communicate with clarity.

Choose Apogee as your Managed Collaboration Solution provider
• MCS

What are Managed Collaboration Solutions?

A Managed Collaboration Solution (MCS) is a video conferencing setup, comprised of sophisticated speakers, microphones, screens, and webcams, among other things. These devices provide top quality sound and video to create an immersive virtual environment for hybrid teams to communicate within.

Once your meeting room has been appraised for size, acoustics, build, and location; the perfect Managed Collaboration Solution can be designed to best suit your needs. Every setup is bespoke to each room, however, most fall into one of the below room set ups:

1-2 Seats

For rooms with 1-2 seats, the Huddle Room lets you make the best use of your available space by providing compact audio-visual hardware. Visual equipment adjusts to excessive backlight or darkness to ensure that participants can be seen clearly.

4-6 Seats

4-6 seater rooms are best suited to the Small Room, which ensures crystal-clear sound quality with equipment that adjusts to the acoustics of smaller spaces. Simple setups mean that meetings can be started quickly, with minimal effort.

6-12 Seats

A meeting room for 6-12 seats requires the Medium Room, which closes the gap between people and setup with additional hardware, whilst also ensuring that cables are kept tidy and uncluttered. AI-powered webcams detect, focus, and follow whoever is speaking; helping remote workers to keep track of discussions even in reasonably populated rooms.

>12 Seats

Designed for rooms containing more than 12 seats, the Large Room uses additional speakers and microphones to allow everyone to be part of the conversation.  Sound balancing ensures that remote workers are clearly heard throughout the room, while office-based voices are transmitted back evenly – ensuring that no-one is drowned out of discussion, no matter where in the room they’re sitting.

What are Managed Collaboration Solutions?

 

A Managed Collaboration Solution (MCS) is a video conferencing setup, comprised of sophisticated speakers, microphones, screens, and webcams, among other things. These devices provide top quality sound and video to create an immersive virtual environment for hybrid teams to communicate within.

Once your meeting room has been appraised for size, acoustics, build, and location; the perfect Managed Collaboration Solution can be designed to best suit your needs. Every setup is bespoke to each room, however, most fall into one of the below room set ups:

Huddle Room (1-2 Seats)

For rooms with 1-2 seats, the Huddle Room lets you make the best use of your available space by providing compact audio-visual hardware. Visual equipment adjusts to excessive backlight or darkness to ensure that participants can be seen clearly.

Small Room (4-6 Seats)

4-6 seater rooms are best suited to the Small Room, which ensures crystal-clear sound quality with equipment that adjusts to the acoustics of smaller spaces. Simple setups mean that meetings can be started quickly, with minimal effort.

Medium Room (6-12 Seats)

A meeting room for 6-12 seats requires the Medium Room, which closes the gap between people and setup with additional hardware, whilst also ensuring that cables are kept tidy and uncluttered. AI-powered webcams detect, focus, and follow whoever is speaking; helping remote workers to keep track of discussions even in reasonably populated rooms.

Large Room (>12 Seats)

Designed for rooms containing more than 12 seats, the Large Room uses additional speakers and microphones to allow everyone to be part of the conversation.  Sound balancing ensures that remote workers are clearly heard throughout the room, while office-based voices are transmitted back evenly – ensuring that no-one is drowned out of discussion, no matter where in the room they’re sitting.

Workplace 2023 3
Woman remote working on video chat call with team

Why choose Apogee as your Managed Collaboration Solution provider?

The equipment in a Managed Collaboration Solution is continually monitored and supported by Apogee’s specialist engineers – with the support cost included within the total price. As well as ensuring maximum uptime for your devices, a lease agreement paid in instalments gives you full transparency of your budget month-to-month.

Furthermore, Managed Collaboration Solution (MCS) clients can be assured of having the optimal devices to suit their meeting space – since, as a subsidiary of HP Inc., Apogee enjoys strong business relationships with many leading providers. Not being beholden to sell one single brand allows us to put your needs front-and-centre, and construct a solution to suit.

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• MCS

What are the additional benefits of a Managed Collaboration Solution?

Being able to rely on a high-quality video conferencing setup enables businesses to take advantage of a number of additional benefits.

A Managed Collaboration Solution (MCS) allows businesses to benefit from:

Woman remote working on video chat call with team

Consistent Employee Satisfaction

Remote workers can feel isolated if forced to rely on substandard video conferencing setups – but this issue is negated if communication over video calls is easy, clear, and running optimally. With a Managed Collaboration Solution (MCS), your hybrid teams are enabled to feel co-ordinated, connected, and clear on their next steps – while also continuing to enjoy the enhanced work/life balance that comes with hybrid working.

Additionally, frustrating technology issues are minimised with the proactive monitoring and support that comes with a Managed Collaboration Solution (MCS) – meaning peace of mind for you and your staff.

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Woman remote working on video chat call with team

Wider Talent Pool

Greater ease for remote communication means that businesses are less limited by distance – which allows organisations to recruit from a much wider talent pool. An increased focus on remote work means that businesses can access the talents of employees who may not have the resources to travel daily, may be on the opposite side of the country, or may live in a different country altogether.

Having access to such a wide pool of talent boosts the capability of your business – with a Managed Collaboration Solution (MCS) allowing your distributed team to co-ordinate with ease.

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Woman remote working on video chat call with team

Less Unnecessary Travel

A reliable and immersive video conferencing setup reduces the need for employees to be in the office. This lets employees save on fuel, and employers save on business travel – with the high quality experience of a Managed Collaboration Solution (MCS) meaning that these savings are being made without much of a drawback.

Since Managed Collaboration Solutions (MCS) lower the need for employees to travel, this also presents a significant environmental benefit – since employees can be productive without creating carbon emissions through the use of personal vehicles.

For more information on how a Managed Collaboration Solution (MCS) can bring efficiency to your business, get in touch click the link below: 

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